No. 08/07/2014-SR
Government of India
Ministry of Communications & IT
Department of Posts
(SR Division)
Dak Bhavan, Sansad Marg,
New
Delhi, dated 5th May, 2015
Subject:-
Minutes of the meeting held with PJCA representatives on 30/04/2015 in
Dak Bhavan, New Delhi
Dear Sir,
Kindly find enclosed the minutes of
the above meeting for information and necessary action at your end.
With regards,
Yours
sincerely,
(Arun
Malik)
Director
(SR & Legal)
Shri R.N. Parashar
Secretary General
NFPE
Shri D. Theagarajan
Secretary General
FNPO
Minutes of the meeting held with the representatives of
Postal Joint Council of Action (PJCA) on 30/04/2015.
The meeting was held with
the representatives of PJCA on 30/04/2015 at 1100 hrs. in G.P. Roy Committee
Room, Dak Bhavan under the Chairpersonship of Secretary (Posts). A list of participants is annexed.
At the outset Secretary (Posts) welcomed the participants
and mentioned that we are meeting in connection with the strike call given by
the PJCA. She appealed to the PJCA not
to go on strike as this will help only our competitors.
Secretary General, NFPE also
welcomed the participants and thanked Secretary (Posts) for convening this
meeting. He requested that their
grievances are settled so that they do not have to go on strike.
With the permission of the
Chair the agenda items were taken up for discussion. After detailed deliberations on each point,
following decisions were taken:-
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Sl. No.
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Charter of Demands
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Decision taken
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1.
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Discussions on the
recommendations of the Task Force.
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Secretary (Posts) assured the
staff side that there is no contemplation of corporatization or privatization
at this juncture. Further, before any
structural changes are contemplated in the organization, the staff side will
be consulted.
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2.
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Inclusion of Gramin Dak Sevaks
(GDS) in the terms of reference of 7th Central Pay
Commission.
Grant of civil servant status
to GDS and grant of all benefits of departmental employees on pro-rata basis
without any discrimination.
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It was decided that the
proposal will be strongly recommended and referred to D/o Expenditure for
reconsideration.
DDG (Estt)
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3.
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Revision of wages of Casual,
Part time, Contingent employees w.e.f 01.01.2006 consequent on revision of
wages of regular employees by 6th Pay Commission and
regularization of services.
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The services of Casual
Labourers get regularized as per the Recruitment Rules (RRs) of Multi-Tasking
Staff (MTS). The eligibility cut-off
date i.e. 01/09/1993 cannot be removed from the RRs as Causal Labourers
engaged upto this date are only to be regularized and there was total ban on
engagement of Casual Labourer after 01/09/1993. Further, Department has also issued Policy
on regularization of Casual Labourer in pursuance of Supreme Court judgement
in Uma Devi case of 2006 and if any Casual Labourer is covered by this
policy, he will be regularized.
Item closed
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4.
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Grant of merger of 100% DA
with pay w.e.f 01.01.2014 for all purposes, including GDS.
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The item does not relate to
Department of Posts alone and a decision on the same has to be taken by D/o
Expenditure , Ministry of Finance for all Central Government employees.
DDG(Estt)
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5.
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Grant of 25% pay as Interim
Relief (IR) w.e.f 01.01.2014 to all employees including GDS.
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The item does not relate to
Department of Posts alone and a decision on the same has to be taken by D/o
Expenditure, Ministry of Finance for all Central Government employees.
DDG(Estt)
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6.
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Scrap the New Pension Scheme
(NPS) and include all employees recruited on or after 01.01.2004 under the
old statutory pension scheme.
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The item does not relate to
Department of Posts alone and a decision on the same has to be taken by D/o
Expenditure, Ministry of Finance for all Central Government employees.
DDG(Estt)
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7.
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Remove 5% condition for
compassionate appointment and grant appointment in all deserving cases as in
the case of railways. Remove the minimum 50 points condition for GDS
compassionate appointment.
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Regular Employees:-
It is emphasized that this
Department follows the rules/instructions issued by the Nodal Department
i.e., DOP&T. Condition of 5% of direct recruitment quota for
Compassionate Appointment has been fixed by the DOP&T. Department is not concerned with the rules / instructions of
Railways or any other Department.
Gramin Dak Sevaks:-
The Department has constituted
a Committee for revisiting the 50 Point Criteria for compassionate
appointment of GDS. Report of the
Committee is awaited. Staff side has
suggested that the point system be discontinued, and this can be referred to
the Committee.
DDG(P)
DDG(Estt)
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8.
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Fill up all vacant posts in
all cadres including MMS & GDS.
(a) By direct recruitment.
(b) By holding DPC and
granting promotions.
(c) By conducting departmental
promotional examination.
(d) Replace all condemned
vehicles in MMS.
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Recruitment Rules of Manager /
Sr. Manager have been notified recently and further action is being taken to
fill up all such DR / promotion quota vacancy.
Recruitment Rules of Dy.
Manager and Asstt. Manager in MMS will be submitted to DOP&T next week
for their approval.
RRs of Diver Spl. Grade have
been approved by the DOP&T and now, these are being sent to UPSC for
their approval. As regards RRs of
Driver Gr. I, II & III, file is being resubmitted to M/o Law after doing
the needful as required by them.
RRs of Artisan are being
prepared
On notification of these RRs,
further action will be taken to fill up the vacancies in these cadres.
DDG(P)
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9.
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Implement cadre restructuring
in postal, RMS, MMS and Postal Accounts as per the proposal signed with the
JCM (DC) staff side.
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The proposal for cadre
restructuring of Gr. ‘C’ employees, will be sent to DOP&T next week. The proposal for MMS and DAP will be sent
to DOP&T within a period of two months.
DDG (Estt) / DDG(PAF)
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10.
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Settle issues relating to
Postmaster Cadre officials.
(a) Allow to write IP and PS
Group ‘B’ examinations.
(b) Relaxation in service
conditions for promotion from one grade to another, at par with general line
promotions to identical posts.
(c) Filling up of all PS Group
‘B’, PM Grade III and Grade II posts by eligible officials and till that time
adhoc- promotion may be granted.
(d) Other related issues such
as filling up of 100% senior Postmaster/Chief Postmaster posts earmarked for
PM cadre by PM cadre officials alone and maintenance of circle gradation list
etc.
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(a)This will be examined.
(b) The proposal for relaxing the RRs of
Postmaster Grade II & III was sent to DOP&T, which has returned the
proposal seeking certain information / clarification. Accordingly, information called for from
Circles and examined. After analysis,
it is observed that Circles have not done DPCs for HSG-II & HSG-I, which
may be taken adversely by the DOP&T for instant relaxation proposal. Therefore, Circles have been asked to
conduct HSG-II & HSG-I DPCs on priority so that proposal could be
resubmitted to DOP&T with better facts.
(c) As above.
As regards PS Group B, DPC for 2014-15 was conducted recently and
order issued. Letter has already been
issued to Circles for PS Group B DPC for 2015 -16 for keeping the required
documents ready. Ad hoc appointment can
only be made from eligible officers, whose regular promotion has been
delayed. For relaxing any condition of
RRs, even for ad hoc promotion, DOP&T approval is required. A proposal is already moving for relaxation
as indicated above.
(d)Due
to an OA filed before Hon’ble CAT, Chandigarh Bench, the matter has become
sub-judice and as such action to fill up posts in Sr. Postmaster cadre cannot
be taken till the OA is disposed off.
DDG(P)
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11.
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Reimburse full mileage
allowance to system Administrators and fix duty hours and responsibilities of
SAs. Create separate cadre for system administrators.
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Instructions regarding provision of Conveyance Allowance issued by
PAP Division letter No.1-02/2011-PAP dated 17/01/2012 already exist. The rates for Conveyance Allowance (within
16 kms) are already provided under the FRSR.
Regarding reimbursement of full mileage, the Circle Heads are
empowered to sanction reimbursement of Travel Allowance as per rules.
The issue of creation of separate cadre for System Administrators has
been examined and not found feasible.
Item closed.
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12.
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Grant of cash handling
allowance to Treasures in Post Offices at par with cashiers in RMS &
Administrative offices.
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The matter was taken up with
DOE, Ministry of Finance earlier also.
It was not agreed to by DOE. On
the request of Union, the matter is being reexamined. Comments from the Circles have been called
for.
DDG(Estt)
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13.
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Counting of Special Allowance
granted to PO & RMS Accountants for pay fixation on promotions as the
promotional post involves higher responsibilities.
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Post Offices and RMS
Accountants are not granted any special pay which can be included for their
pay fixation / promotion. They are
only granted a special allowance which cannot be included as pay for their
promotion.
DDG(Estt)
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14.
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Settle all issues related to
IT Modernization Project- computerization, Core Banking Solution, Core
Insurance Solution etc.
(a)
Replace out dated computers and peripherals
with new ones.
(b) Increase network
capabilities and Bandwidth.
(c) Set right the users credentials problems in
leave arrangements etc.
(d) Stop hasty “Go Live” of
CBS, CIS till cleansing of data pucca.
(e) Provide all assistance and
stop harassment in the implementation of CBS & CIS.
(f) Grant enhanced financial
powers to Head Postmasters.
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(a)
The proposal for an outlay of Rs.493.88 crores for supply of computer
hardware and peripherals has been sent to D/o Expenditure, M/o Finance for
principle approval.
(b)
Bandwidth of 1032 locations has been increased. Circlewise details of the locations where
bandwidth has been increased is given under:-
DDG (Tech)
(c)Necessary process for
creation of users is already in place and is attended by CEPT team. However, this will be reviewed.
(d) The CBS rollout is planned
in a phased manner and post office are migrated to CBS platform only after
completion of all pre-migration activities including Data Cleansing.
(e) The implementation of CBS is being carried out in planned
manner at Directorate level as per Project Governance Structure. Some of the issues like EOD, CPC workflow
etc., have been reviewed and suitable modifications in the processes have
been made to ease the functioning.
There is no harassment in implementation of CBS.
The staff side had informed
that there is some difficulty in single handed offices. It was decided that this will be discussed
separately by the staff side with DDG (FS).
DDG(FS)
(f) The proposal for giving financial powers
to Postmaster of all categories is under examination and comments from all
Circles have been called for.
DDG(P)
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15.
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Prompt and regular holding of
JCM, Departmental Council Meeting, Periodical meeting with Secretary
Department of Posts, Sports Board meeting and Welfare Board meeting. Ensure
representation of recognized
Federations in Sports Board and Welfare Board by calling for nominations.
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Action has been taken regarding
holding JCM / Periodical meetings regularly.
Postal Sports Board meeting
was held on 11/02/2015. Postal Staff
Services Welfare Board meeting is going to be held shortly.
Members of Federations are
nominated members in the Postal Services Staff Welfare Board. As regards the Postal Sports Board, the
present constitution does not include any Federation / Unions as
members. However, nominees of
federations may be co-opted by Chairman, Postal Service Board.
DDG (Trg).
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16.
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Ensure full protection of
existing allowance (TRCA) of GDS employees and introduce Medical
Reimbursement scheme to GDS. Existing
monthly emoluments (TRCA) drawn by GDS should not be reduced under any
circumstances. Revision of cash
handling norms.
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Provisions already exist for
protection of TRCA as personal pay in respect of all categories of GDS to the
extent of maximum of the lower TRCA slab (in case workload is found reduced
to a lower slab in the Establishment Review as compared to the previous Establishment
Review).
The
suggestion of the staff side was to protect the TRCA on permanent basis. DDG(Estt)
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17.
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(a) All Circle offices/
Regional offices/DPLI office, Kolkata must be allowed to function as Circle
Processing Centres (CPCs) while implementing Core Insurance Solutions (CIS)
through McCamish for steady growth of PLI/RPLI Business.
(b) Stop diversion of 615
posts (576 posts of Pas from C.O.s and 39 posts of Pas from APS PLI CELL)
ordered vide Department of Posts, Establishment Division No. 43-47/2013-PE-II
dated the 9th June, 2014.
(c) Stop harassment and
victimization of staff of Circle Administrative offices in the name of
decentralization of PLI/RPLI.
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The proposal will be examined
after the roll out of the project is completed.
No such order has been issued.
The nitty-gritty of issue of manning CPCs is still under examination.
Specific concerns will be examined.
CGM
(PLI)
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18.
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Allot sufficient funds to
circles for carrying out constructions, repairs and maintenance of
Departmental buildings/Postal Staff Quarters and RMS Rest Houses.
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Sufficient funds are allotted
to the Circles for carrying out constructions/ repairs. The instructions will be issued to all
CPMsG to utilize the allotted funds as far as possible.
DDG (Estates & MM)
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19.
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Make substitute arrangement in
all vacant Postmen and MTS Posts. Wherever GDS are not available, outsiders
should be allowed to work as substitutes.
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The Establishment Division has
issued instruction to the Circles to fill up all vacancies of GDS BPM &
justified posts of all other approved categories. Guidelines regulating substitute
arrangements to be made in place of regular GDS already stand issued vide
letter No.17-115/2001-GDS dated 21/10/2002, in case it is not possible to
manage the work with combination of duties.
Substitute arrangements
against vacant Postman and MTS posts are made at the local level as and when
required.
Powers have been delegated to Heads of
Circles for outsourcing of work.
DDG(P)
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20.
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Modify the orders dated
22/5/1979 regarding existing time factor given for delivery of articles
taking into account the actual time required for door to door delivery.
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The proposal has been referred
to the Work Study Division for further necessary action. Staff side was
suggested to meet DDG(WS) in this regard.
DDG (WS) /
Staff side.
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21.
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Open more L1 offices as
recommended by CPMsG. Eg.- Guntakal RMS in A.P. Circle.
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The proposal for upgradation of Guntakul RMS
as L-1 Mail Office was not found justified.
Item closed.
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22.
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Powers for writing APARs of
SBCO staff may be delegated to AO (SBCO) instead of Divisional heads and stop
imposing the work of SB Branch on SBCO.
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After roll out of CBS, the role and
responsibility of SBCO is to be re-designed and fixed. The issue will be examined in detail
thereafter.
DDG(FS)
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23.
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Prompt supply of good quality
uniform and kit items and change of old specification.
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Instructions are regularly
issued to Heads of Circles for prompt supply of good quality uniforms. The Directorate has also called for
suggestions from all Circles for improvement in the specifications of
different items of uniform for further taking up with BIS in the matter. Staff side was also requested to send their
suggestions with regard to improvement of specifications.
DDG (Estates & MM)/
Staff side.
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24.
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Stop vindictive actions of GM
(Finance) Postal Accounts Chennai. More than hundred Postal Accounts
employees are charge sheeted. GM (Finance) even refused to heed the
instructions of DDG (PAF).
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The Member (Finance), Telecom Commission has
been apprised of the whole situation and CPMG, Tamil Nadu Circle has also
been requested to resolve the matter.
The staff side informed that no action has been taken at the ground
level.
The case is subjudice and in
respect of the officials charge sheeted, 72 Senior/ Junior Accountants have
already filed a case in the Hon’ble CAT Madras Bench. Madras Bench OA No.310/01062/2014. As per the current position, the case is
listed for 03/06/2015.
DDG (PAF)
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25.
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Review of marks of JAO (P)
Part-II examination held in December 2012 in r/o SC/ST candidates. As the
exam was conducted on the basis of old recruitment Rules i.e. JAO and the
said posts are Group ‘B’ (Non- Gazetted) review may be held.
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Opinion of the Law Ministry
will be obtained.
DDG (PAF)
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26.
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Revise Postmen / Mail Guard / MTS Recruitment Rules. Stop open market recruitment. Restore seniority quota promotion:-
This item was earlier
discussed in the JCM (DC) and it is assured by Secretary (Posts) that the
Recruitment Rules will be reviewed after one or two Recruitment / Promotional
exam are over, as DOP&T may not approve immediate revision of Recruitment
Rules already approved by it. Now more
than two Postmen/MG/ MTS recruitment / examination is over and hence it is
requested to take action to revise the Recruitment Rules and stop open quota
recruitment. Entire vacancies may be
earmarked for GDS and Casual Labourers as existed in the pre-revised
Recruitment Rules.
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As decided in earlier JCM, the said RRs are to be relooked after
seeing the outcome of one or two exams. The process is still going on. Most
of the Circles have completed one round of recruitment process for direct
recruitment quota, and others on their way to completing the same.
Subsequently, pre-appointment formalities, trainings etc. would require to be
completed in case of newly recruited officials. Therefore, Circles need time
to judge the capabilities and skills of these officials and furnish proper
and accurate feedback thereto to this Directorate for further consideration
in the matter. Hence, time is not ripe to revisit the said RRs.
As regards RRs of Postman, open market quota of 25% has already been
given to GDS. Now, as per the existing
RRs, only the unfilled vacancies, which could not be filled by the MTS/GDS,
go to open market for filling up.
DDG(P)
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